Among the fundamental elements of an organization is the Human Resources Administration which is in charge of managing the talent that makes it up. For this, certain individual processes are carried out that are closely related to the optimization of human talent.
It is not only about attracting talents for the organization, it is also responsible for keeping them within the organization and helping them to be productive. What other function does the Human Resources Administration fulfill? What processes are involved in the administration of Human Resources? Each of these aspects is discussed below.
What is Human Resources Administration?
Human Resources Management is about methods that are applied within an organization to attract, develop, promote and maintain human talent. This is not a new process, it began to be used in the late 1920s and has been refined over time.
Today it is not just about managing employees, instead, these individuals are seen as an important part of the organization. Therefore, they are given the attention that each one requires so that they can adapt and stay within the company for as long as possible.
This is especially important since some studies have found that it takes about 18 months for a person to adjust to a work environment; after this time is when it is considered that it will begin to be productive and report benefits to the organization.
In this sense, it is more profitable for companies to take charge of motivating their employees and helping them find new skills than to make new hires. The latter is estimated to be three times more expensive.
To achieve this objective, the Human Resources department must carry out certain processes. Let’s look at some of the basics below.
Processes involved in Human Resources Administration
Although the processes within the Human Resources Administration are quite varied, there are five that make up its foundation. Although these are independent processes, they are closely related; so that if one changes, it will influence the others.
These five processes are:
This process is about job planning within the organization. For this, personnel is added or reduced within the same to adapt it to the circumstances. With this, it is possible to obtain talent that is truly competent that contributes to the development of the company.
Previously it was only about offering a job; However, at present, this process focuses on creating a work environment that is attractive and allows the worker to develop.
In addition to that, the most appropriate profiles for the organization are established and personnel who comply with the said profile are integrated; For this, a careful selection process is carried out, which usually includes several stages.
Based on the size and activity carried out by the company, the Human Resources department will be in charge of establishing the hierarchy levels. Depending on the number of people who make up the company, there may be more or less hierarchical levels.
In addition to this, he is in charge of establishing and defining each of the positions that are necessary to achieve the objectives. That is, it raises the specific duties and responsibilities of each position, differentiating them from each other.
It also dictates in detail what are the attributions of the person who occupies each position and the processes that it will carry out to achieve its objectives.
Once the talent necessary to achieve the objectives of the organization has been captured, it is necessary to create the right conditions to maintain it. Among these conditions are listed: promote a work environment that is like for the development of talent.
Establish policies that keep the worker always motivated, taking into account their needs. In addition, opportunities for advancement within the organization should be offered, either through new training or promotion opportunities.
This process contributes to having workers who are more productive and who help the organization to achieve its objectives. Therefore, it constitutes one of the most important within the Human Resources Administration.
The Human Resources department will be in charge of applying methods and concepts based on behavioral science, to make improvements. By studying the potential that each worker has, training plans can be created that contribute to their advancement and, consequently, that of the company.
In addition, when studying the motivations of each individual, strategies can be applied that encourage the participation of each one in the achievement of objectives. At the same time, absenteeism and lack of productivity are reduced.
Another vital process of Human Resources Administration is the analysis of practices and policies carried out by the organization’s personnel. Using this analysis, you can determine which ones are effective, which ones need improvement, and which ones need to be replaced.
During this process, the recommendations of the individuals who are part of the organization are taken into account; since they know first-hand the effect of each process that takes place within it.