The digital invoice performs the same legal function as the paper invoice since this type of invoice accurately collects traditional information related to commercial transactions between two or more parties.
It usually justifies the delivery of goods or provision of services to customers or suppliers, through a particular company or an individual. This billing differs by understanding a digital format. Therefore, it is unnecessary to write the data by hand, which is very easy, fast, and essential within administrative management.
The digital invoice allows the storage, management, and exchange of vouchers to be fully digitized, so it does not require printing and can be done through a PC, Smartphone, or tablet.
This billing mode optimizes administrative management. It complies with tax requirements in an automated way, reduces the process, makes shipping faster, and avoids printing since it provides all the necessary information automatically and digitized.
Features of the digital invoice
This technological advance comprises a series of outstanding characteristics such as the following:
Formats used in the digital invoice
Within digital invoices, there are no formal requirements concerning the invoice coding process; however, among the most used modalities are the following:
It is done when the shipment is made from one computer to another. This mode has different variants that have an affinity with the framework of the United Nations, the most important being the GS1, which is backed by an organization with the same name and the UBL, which is supported by OASIS.
When it comes to a professional, private, or SME recipient who has the interest of only saving invoices electronically, but who nevertheless does not avoid typing in the data since it is a format that does not easily allow data entry by invoices within the destination computer.
Advantages of the digital invoice
The digital invoice generates a large number of advantages, among the most notable are:
When companies use electronic invoices, they make most of their documents digitized in order to efficiently carry a purchase order, which also helps them save in some other areas.